Your Office Relocation Checklist: What to Know Before Moving Day

Research shows that 67% of companies find office relocation to be challenging. This is largely due to the pressure that comes with moving offices.

As a result, companies opt to stay in small and inefficient facilities in order to avoid the stress of it all.

Relocating an office can be a daunting task due to its overwhelming nature. You have to organize team members and ensure your projects are on time.

Apart from the logistics aspect of relocating, there are operational difficulties to consider. Here is an office relocation checklist to simplify the moving process.

Choose One Place to Organize to-Do Items

Figure out where you can organize documents, notes, and to-do lists in the office. Keeping information on relocation in a centralized place will help you be more organized.

You can ask your employees’ input on what you need to include in the office relocation checklist. This will enable you to cover all bases and work faster.

Choose Your Moving Team

You might want to appoint a moving coordinator to delegate tasks to the other employees. However, you can decide to work with the coordinator to choose the right team members for the job.

Schedule frequent meetings with the employees involved in organizing the office relocation. This ensures that the project remains on course.

The team members selected need to:

• Consult with the moving coordinator and put deadlines on each task
• Decide the procedure they’ll use to perform the tasks
• Clarify the list of tasks to be carried out by each department
• Assign target dates for task completion
• Determine which employees will prepare the new spaces
• Assign responsibilities for duties within the department

To carry out these duties effectively, educate the moving team on project management. They need to be aware of workspace requirements for various departments.

You can also outsource office relocation services from companies such as Dial a Mover.

Create Your Office Relocation Budget

A budget for moving is necessary for tracking office relocation costs. It will prevent unnecessary spending, particularly in areas where you can minimize expenses.

Some things to consider when creating a budget are moving insurance and full-service movers.

Notify Your Service Providers

You’ll need to contact all your current service providers and notify them about the relocation. Inform the providers responsible for package delivery, telephone and internet services, utilities, etc.

Aware of your office relocation, they can be able to offer their services to your new office address.

Office Relocation Checklist

To simplify the task of moving offices, you need to delegate duties. Don’t be shy to ask for professional help when needed. This will save you time and effort that you can use to manage the organization’s workflow.

Consider office relocation services because they help ensure the move runs more efficiently.

You’ll be calmer as soon as you’ve finished planning your office relocation checklist. Before the moving date, you’ll have tackled all the details, and everyone will settle in the new space.

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