A Quick Guide to Planning Outdoor Music Festivals

Event planning is more difficult than most people think. It’s not as simple as planning a party and sending out invites.

This is especially true if we’re talking about hosting outdoor music festivals. Planning large-scale events like these take a lot of thought, coordination, and due diligence.

If you want your summer concert to go off without a hitch, you need to get proactive. Not sure where to begin? Don’t worry, that’s what we’re here for.

Keep reading for a quick guide on how to plan your outdoor event.

Lock Down Your Venue in Advance

One of the most important components of planning outdoor music festivals is locking down the right venue. For large outdoor gatherings like these, you need to plan ahead to make sure you have everything you need.

Not only do you need to reserve the venue, but you should also look into any event permits required to host the event. These will be determined based on the nature of the event and the venue. For example, if it’s public land versus private land.

Reserve the Musicians and Entertainment

The next step in planning outdoor music festivals is hiring the bands, musicians, and other performers you want to entertain your guests. If you’re focusing your outdoor event on local artists, you shouldn’t have too much trouble locking them down. For more well-known artists, however, you’ll need to plan ahead and reserve them well in advance.

Start Marketing Your Event ASAP

Once you establish the where, when, and what of your summer concert, you can start sending out invitations. We recommend marketing your outdoor event several months prior to ensure maximum attendance and participation.

Use Facebook, radio ads, fliers, and other forms of advertising to generate more awareness and hype for your music festival. It’s also a good idea to get other local businesses involved.

They can set up booths, sell products, and contribute sponsorship funds toward the event. Their involvement will also result in better event awareness.

Think About Food, Drinks, and Bathrooms

Finally, planning outdoor music festivals requires attention to detail. You need to think about things associated with summer concerts. For example, your guests are probably going to get thirsty and hungry.

They’ll need access to water and food. You might also decide to serve alcohol. Just make sure you know the legalities behind serving alcohol on a large scale.

With food and drinks, of course, will come the requirement of bathrooms. The longer your event is and the more people you have in attendance, the more bathrooms you’ll need to provide. You can get porta john rentals here.

Need More Help Planning Outdoor Music Festivals?

As you can see, planning outdoor music festivals isn’t for the faint of heart. But remember, you don’t have to do it alone. Get help from your friends, family members, and whoever else is willing to lend a hand.

For more event planning tips or marketing advice, don’t go anywhere. Check out some of our other articles to learn more about how to plan the perfect event and maximize attendance.